Many Travel Nursing Companies offer online applications on there web site. Using the below process you'll be able to fill out on line applications rather quickly. You may want to fill out online applications for companies that show promise but usually it's best to wait until a recruiter presents an assignment with the details that you are definitely interested in. Play it by ear.
Keep all of the below information in the order listed in one Notepad Text File that you can minimize and maximize when you need to copy fragments and paste them in the online application. I use the Notepad text file because it is easier to manipulate than Word Processor Documents like WORD .doc and the online applications only allow unformatted text anyway.
As you fill out documents you will find Auto Complete Function in Internet Explorer or other Browsers will offer to fill In a block of text you have filled before. Some online application sections disable auto complete so you will only be able to copy and paste or type.
The below information is all possible info you may need to supply usually in this order...
Name & Address (perm)
Cell phone, Home phone or Voice mail
Original License Date (when you first were issued your first license)
State Licenses (numbers)
License of Resident State
Certifications, Expiration Dates
Clinical Experience in Reverse Chronological Order with below info:
Facility Name, address, phone number
Dates of Employment, Job Titles, Job duties
Job type: Perm, Per diem, Travel Nursing Assignment
Supervisors name, phone number + extension, email , alternate phone numbers
References: name, phone number + extension, email , alternate phone numbers
Not necessary to list Travel Nurse Companies you worked for. (Confidential)
Also keep copies of the below documents to scan and email or fax...
Employment Physical (current) (some companies may send you to their own medical screening if so request a copy for future use)
Immunization Records PPD
Complete Reference list
Letters of Reference
Skills check list (make sure it is a comprehensive one so the Company will accept it otherwise they may want you to use theirs)
W-2 (keep a blank copy for that year)
I-9 (Proof of citizenship) (Keep a Blank Copy for that year)
Copy of Check with VOID written across (for Direct Deposit)
There will be other documents that are more Company specific which just require your signature and to be faxed back or scanned and emailed back. I found the best way to scan the above documents is using my portable, usb powered Cannon flat bed scanner (cost me $29 at Circuit City) which came with easy to use software.
I Scan to a multi page PDF type file with high compression at 150 - 300 dpi ,depending, (dots per inch) in Gray scale. That way you have a quality image but not to big to email either. The multi page setting allows you to have more than one page per PDF file.
I have been able to scan all the above documents into one file less than 1 megabyte which is easy to email or fax if you want to using FAX program built into Windows XP to fax directly from the application. Basically you chose FAX instead of your Printer in the Print Dialogue Box then follow the directions from there.
You can also save files as attachments to emails in you web mail such as Yahoo, Gmail, Hotmail which all offer free accounts. You could then forward a saved email with attachment if you needed to.
Occasionally you may have to resize documents which can be done at a print shop or even your printer at work. You can also scan the image as a jpeg and then insert it into a WORD document by keying in (Alt - I - P -F ) after you click the blinking cursor where you want the image file placed. Single click on the center of the image, Point the mouse pointer on the vertical or horizontal edge until you see double arrows, then left click + drag to resize and save.
Probably a dozen or more ways to do this. Resizing or enlarging to be specific is usually needed when faxing as the documents get degraded or don't come out as clear on the other end when faxing as many of you probably know. Another thing I found important is to carry a pen that writes in a dark bold black to use especially when people are filling out your evaluation forms as well as asking them to Print Clearly. You'll be glad you did this when you go to scan and may be able to keep your dpi (dots per inch) to 150 which make your file smaller and even easier to send.
I know all of this may sound complicated and a lot of work but actually the goal is to make it easier for you and other recruiters in a systematic way. I do keep hard copies in one folder as a backup if all else fails or I had to fax and email wasn't an option. There have been times I didn't have a phone line but had access to a fax machine and I'm glad I had the hard copies to just load up in the fax machine and send.
There have been times I had a phone line or access to a Fax Machine without long distance access and I needed to fax long distance. Solution: Penny Talk calling card. Basically you enter their toll free number, two commas, your ID, two commas, Pass code, four commas, and then the area code and number, then send. 1 cent per minute USA, Great Foreign rates as well. Usually pretty reliable but occasionally may take a few attempts but a great option when you need it as well as avoiding using up your anytime minutes on your cell phone.
Other options include Efax, MaxEmail and a dozen of others which allow you to Fax through your Internet connection at a charge. MaxEmail doesn't require software to download. Efax allows you to have a number for voicemail that can be delivered to your email and an efax number that people can fax to and is delivered to your email (Free up to a limit). Evoice is another option for voicemail to email.